Money Talk: Quickbooks Question

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Quickbooks Question

Printed From: Community Theater Green Room
Category: Theater Administration
Forum Name: Money Talk
Forum Discription: Questions about fundraising and promotion
URL: http://www.communitytheater.org/forum/forum_posts.asp?TID=5505
Printed Date: 4/24/24 at 7:23pm
Software Version: Web Wiz Forums 8.05 - http://www.webwizforums.com

Topic: Quickbooks Question

Posted By: bound4bway
Subject: Quickbooks Question
Date Posted: 10/02/13 at 11:09am

Hello,

So I am starting as the new Business Manager of my local community theater, and their financials are a MESS. So the first thing I am going to do is implement quickbooks. I have never used quickbooks in this type of setting before, and am wondering the best way to differenciate between shows and regular expenses. I want to be able to easily look at just the imcome/expense for a show, vs outside of show expenses and then together as a whole for the year. Ideas?

Replies:

Posted By: vickifrank
Date Posted: 10/04/13 at 12:27pm

Why not attach 'job numbers' to the expenses. Do a search for 'job' in QB help and you will get information on setting up jobs with customers, tracking expenses for jobs, etc..

A job is similar to a show. So each show would be a job in QB.

Or set up a credit card for each department to use only for show specific expenses. Since your shows probably don't run concurrently, you should be able to keep them separate. You can track expenses that way.

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