Closed Topics: Policies and procedures

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Policies and procedures

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Topic: Policies and procedures

Posted By: Kathy S
Subject: Policies and procedures
Date Posted: 4/06/05 at 7:41pm

Has anyone's group developed a "policies and procedures" manual for the day to day or production business of your theatre? Not necessarily a "who does what" book, but more like a "this is how we do it" and "this is who decides that" book.

Replies:

Posted By: k8tt
Date Posted: 4/07/05 at 8:42am

I am working on the final draft of a Production Guidelines manual for our new non-profit Community Theatre. I started off with a five page booklet from another theatre group in a nearby town and have expanded it to 18 pages (since we do larger productions than they do). I also went on-line and did a search for other guidelines. I found one that really helped give me a direction to go in: Actorsingers Policies and Procedures. They are a professional group and have a FORTY-TWO page manual, but it was very helpful to see someone else's guidelines. I also looked at the Bay Area Educational Theater Company's guidelines. Both are on-line.

Our Manual starts with The Board of Directors and goes through Pre-Production, Production, and ends up with who takes care of the Wrap-up Party. We have descriptions of everyone's duties but also who picks the plays, who should be at auditions, etc.

We are also developing a Policies and Procedures for the Board of Directors.

Posted By: Poppie
Date Posted: 4/07/05 at 9:31am

How much of the manual (especially that dealing with the Board of Directors) is taken from your organization's bylaws? I know that some bylaws can get quite detailed.

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If we could read minds, we wouldn't need headsets.

Posted By: Kathy S
Date Posted: 4/07/05 at 10:28am

Thanks,K8tt, I'll check out those tips. It's going to be a labor intensive, time consuming project so somebody else's model would be greatly helpful.

Posted By: k8tt
Date Posted: 4/07/05 at 2:33pm

Poppie,

We have pretty minimal by-laws - they need to be revamped completely, but that's not my job. In fact, I am waiting on the people writing up the Board of Directors' jobs so I can finish. It is VERY time-consuming. It would have been easy to just make these guidelines short and sweet but we do one HUGE Musical a year so I had to include everything pertaining to that. No way am I being SM with only ONE assistant for another giant musical with 50 cast and crew. I went nuts last year! *G*

Posted By: Gaafa
Date Posted: 4/08/05 at 9:02am

Originally posted by Kathy S

"this is how we do it" and "this is who decides that" book.

G?donya Kathy - Great idea now I know what?s missing to finish my books & sew them all together!

?Behind the Pro?, ?Before the Pro? & ?Beyond the Pro?. Or I may dovetail it into to the new one ?The Naked Chook? - They will never be published - but it does give me something to do &/or a purpose!

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Joe
Western Gondawandaland
turn right @ Perth.
Hear the light & see the sound.
Toi Toi Toi Chookas {{"chook [chicken] it is"}
May you always play
to a full house}

Posted By: Kathy S
Date Posted: 4/08/05 at 10:08am

Gaafa,

I'll be ready to read it when it's finished!

Posted By: Dustmac
Date Posted: 5/25/05 at 5:59pm

We actually have a set of by-laws. We have a council called the Tipton Arts Council which sets all of our policies concerning the Ruffin Theater and other arts in Tipton County. If you are interested feel free to call our theater at (901)476-3439 and we can tell how to set a council up or at least how we did it. It helps a lot.

One thing we try to do with the Council is have committees for each production. In other words, a committee for tickets, ushering, concessions, etc. Each council member is expected to be involved in some way with each production. It doesn't always work but it is a good place to start.