Community Theater Green Room Discussion Board: Vendor Insurance

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LEHCo
Walk-On
Walk-On

Joined: 9/03/07
Location: United States
Online Status: Offline
Posts: 7

Topic: Vendor Insurance
Posted: 10/24/08 at 1:48pm

Okay, we need some advice:

We have to hire a vendor to rent the stage, lighting, and sound, and to run all of this for us (we're very new and our trying to earn enough to get our own equipment). What do we need to get from the vendor in terms of insurance coverage? Does anyone deal with this in their company and are there any waivers we should have them sign? What are we responsible for in terms of the vendor's equipment and employees?

Thanks so much!

Thanks!
LEHCo

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JoeMc
Celebrity

Joined: 3/13/06
Location: Australia
Online Status: Offline
Posts: 832

Posted: 10/24/08 at 9:27pm

I think you will find your responsible for the equipment in your care & physical control. Here this comes under our public liability & contents insurance, Which needs to be covered for fire, theft & damage.

You will find that the hire company will spell this out in their hire agreement, usually in fine details that no one reads, yet readily agree too.

Here all electrical equipment hired has to conform to electrical health & safety acts, such as be Portable Appliance Tested [PAT] & tagged as such. Also safety chains [cables] are to be attached, when rigging lighting & sound equipment.

As the operator of the equipment 'Duty of care' liability falls on you shoulders, not the hirer of the equipment. Say for instance a light or colour frame falls on a cast member or punter, even if it could be proved the equipment was at fault, your theatre group is still vicariously liable &/or may be adjoined to any action of claim.

Read the hire agreement carefully & find out what the hire company are responsible for, but from experiance, that is usually 'Sweet Fanny Adams'.

[western] Gondawandaland
"Hear the light & see the sound!
TOI TOI CHOOKAS
{may you always play to a full house!}

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Dan Castle
Walk-On
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Joined: 1/27/09
Location: United States
Online Status: Offline
Posts: 0

Posted: 1/27/09 at 8:27pm

The vendor you hire typically will provide you with a certificate of insurance naming your group as an additional insured. Your groups General Liability insurance provides coverage as well. More questions, or if you would like us to review vendor certificates let us know.

Daniel J. Castle CIC,LIC
is a 33 year community theatre member and, founder of the National Coalition of Community Theatres Insurance Program in 1985.

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LEHCo
Walk-On
Walk-On

Joined: 9/03/07
Location: United States
Online Status: Offline
Posts: 7

Posted: 1/27/09 at 9:53pm

Thank you, I will!!

Thanks!
LEHCo

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Running Your Theater
Community Theater Green Room Discussion Board :Theater Administration :Running Your Theater

Author	Message
LEHCo Walk-On Joined: 9/03/07 Location: United States Online Status: Offline Posts: 7	Topic: Vendor Insurance Posted: 10/24/08 at 1:48pm
	Okay, we need some advice: We have to hire a vendor to rent the stage, lighting, and sound, and to run all of this for us (we're very new and our trying to earn enough to get our own equipment). What do we need to get from the vendor in terms of insurance coverage? Does anyone deal with this in their company and are there any waivers we should have them sign? What are we responsible for in terms of the vendor's equipment and employees? Thanks so much!
	Thanks! LEHCo

	IP Logged

JoeMc Celebrity Joined: 3/13/06 Location: Australia Online Status: Offline Posts: 832	Posted: 10/24/08 at 9:27pm
	I think you will find your responsible for the equipment in your care & physical control. Here this comes under our public liability & contents insurance, Which needs to be covered for fire, theft & damage. You will find that the hire company will spell this out in their hire agreement, usually in fine details that no one reads, yet readily agree too. Here all electrical equipment hired has to conform to electrical health & safety acts, such as be Portable Appliance Tested [PAT] & tagged as such. Also safety chains [cables] are to be attached, when rigging lighting & sound equipment. As the operator of the equipment 'Duty of care' liability falls on you shoulders, not the hirer of the equipment. Say for instance a light or colour frame falls on a cast member or punter, even if it could be proved the equipment was at fault, your theatre group is still vicariously liable &/or may be adjoined to any action of claim. Read the hire agreement carefully & find out what the hire company are responsible for, but from experiance, that is usually 'Sweet Fanny Adams'.
	[western] Gondawandaland "Hear the light & see the sound! TOI TOI CHOOKAS {may you always play to a full house!}
	IP Logged

Dan Castle Walk-On Joined: 1/27/09 Location: United States Online Status: Offline Posts: 0	Posted: 1/27/09 at 8:27pm
	The vendor you hire typically will provide you with a certificate of insurance naming your group as an additional insured. Your groups General Liability insurance provides coverage as well. More questions, or if you would like us to review vendor certificates let us know.
	Daniel J. Castle CIC,LIC is a 33 year community theatre member and, founder of the National Coalition of Community Theatres Insurance Program in 1985.
	IP Logged

LEHCo Walk-On Joined: 9/03/07 Location: United States Online Status: Offline Posts: 7	Posted: 1/27/09 at 9:53pm
	Thank you, I will!!
	Thanks! LEHCo
	IP Logged

Topic: Vendor Insurance( Topic Closed)