Community Theater Green Room Discussion Board : Running Your Theater http://www.communitytheater.org/forum This is an XML content feed of; Community Theater Green Room Discussion Board : Running Your Theater : Last 10 Posts Copyright (c) 2006 Web Wiz Forums - All Rights Reserved. Sun, 03 May 2026 05:41:07 +0000 Thu, 25 Jan 2018 15:23:04 +0000 http://blogs.law.harvard.edu/tech/rss Web Wiz Forums 8.05 30 www.communitytheater.org/forum/RSS_topic_feed.asp?FID=5 Community Theater Green Room Discussion Board http://www.communitytheater.org/forum/forum_images/CTGRlogo.gif http://www.communitytheater.org/forum Running Your Theater : Board Management Software / Website http://www.communitytheater.org/forum/forum_posts.asp?TID=5634&PID=29149#29149 Author: swlanz
Subject: Board Management Software / Website
Posted: 1/25/18 at 3:23pm

Does anyone have any Board or Meeting Management software / site recommendations? Looking for something that is not costly, but that would help us manage agendas, minutes, perhaps documents and communications, and perhaps polling. Something accessible online and possibly even via app. There are loads of these services out there, but its a stab in the dark with any of them, and they can be costly.]]> Thu, 25 Jan 2018 15:23:04 +0000 http://www.communitytheater.org/forum/forum_posts.asp?TID=5634&PID=29149#29149 Running Your Theater : Lease with Landlord http://www.communitytheater.org/forum/forum_posts.asp?TID=5582&PID=29021#29021 Author: BlueEye217
Subject: Lease with Landlord
Posted: 2/18/15 at 10:53am

We have been in a space for the past 15 years and only really use the stage for 6 months out of the year. It is in an Episcopalian Church and the newish (she's been there about 3.5 years) just does not seem to like us. They have given us our new lease, raised the rent yet again and after 15 years have now asked us for a security deposit to put in an escrow account. But the biggest issue is 2 pages of requests they say the diocese now wants. Is anyone in a similar situation that can discuss this with me offline through email?]]> Wed, 18 Feb 2015 10:53:34 +0000 http://www.communitytheater.org/forum/forum_posts.asp?TID=5582&PID=29021#29021 Running Your Theater : HOUSE MANAGERS- NEED IDEAS http://www.communitytheater.org/forum/forum_posts.asp?TID=5530&PID=28852#28852 Author: vickifrank
Subject: HOUSE MANAGERS- NEED IDEAS
Posted: 1/17/14 at 2:47pm

One group that I worked with had assigned each board member with an area that they were responsible for. One was in charge of costumes, one the props, one the house, one the stage area, etc.. Each of these had to manage their area. So the costume board member controlled the keys to the costume room and who had access. New show and new costumers were lent a key set for the duration of the show only. Similarly the board member in charge of the house had their own list of house managers. The board member was in charge of making sure there as a house manager on duty. This ensured that someone is in charge--and not the director of the show.]]> Fri, 17 Jan 2014 14:47:03 +0000 http://www.communitytheater.org/forum/forum_posts.asp?TID=5530&PID=28852#28852 Running Your Theater : HOUSE MANAGERS- NEED IDEAS http://www.communitytheater.org/forum/forum_posts.asp?TID=5530&PID=28839#28839 Author: magnolia
Subject: HOUSE MANAGERS- NEED IDEAS
Posted: 12/28/13 at 6:10pm

I would like to know what everyone does to make sure there is a house manager on duty at your community theater. Looking for suggestions and best practices. GO!

Thanks,
Maggie]]> Sat, 28 Dec 2013 18:10:33 +0000 http://www.communitytheater.org/forum/forum_posts.asp?TID=5530&PID=28839#28839 Running Your Theater : Role of Treasurer http://www.communitytheater.org/forum/forum_posts.asp?TID=5493&PID=28695#28695 Author: Majicwrench
Subject: Role of Treasurer
Posted: 7/19/13 at 10:55am

Bmiller, YOU ROCK!!!!  Wanna come north??
              Keith
 
When I was with a local non-profit theatre group, the treasurer basicly did what Bmiller stated above, although ours also had the responsibility to make sure her bank account stayed in the black.
]]> Fri, 19 Jul 2013 10:55:28 +0000 http://www.communitytheater.org/forum/forum_posts.asp?TID=5493&PID=28695#28695 Running Your Theater : Role of Treasurer http://www.communitytheater.org/forum/forum_posts.asp?TID=5493&PID=28693#28693 Author: bmiller025
Subject: Role of Treasurer
Posted: 7/18/13 at 1:07am

Hi. I am the treasurer for an active, but small community theater organization in the suburbs of Denver, CO. I am also a (sic) professional lighting and set designer. I am one of the primary technical wizards for our company, its resident lighting designer, occasional set designer and also direct on occasion. I say all of this to give you a sense that I do a lot more than simply manage the books for our company.

I write all checks for the organization, manage our bank account(s), create budgets for each of our productions, which are then approved by our Board of Directors before said productions go into production, oversee, but do not manage our box office, oversee, but do not manage our publicity efforts, and track all expenditures for each production to assure the Board that such expenditures are being controlled, and compile financial data and projections for our fundraising efforts. I prepare a monthly written financial report for the Board which presents bank balances, production results and budget tracking reports, create financial summaries and projections, and try to identify both positive and negative trends that I assume will be of interest to the Board in those reports. I handle relations with our insurance company, our landlord, and other businesses with which we have financial relationships. I also handle the filing of our tax returns, tax reporting of payments to individuals we do business with, and handle all State reporting requirements for our status as a non-profit organization. I probably spend an average of about six to ten hours per week handling all of these responsibilities.

I am not aware of published guidelines for the Treasurer function for a non-profit. We are a hands-on organization, and members of our Board are typically more than willing to jump in whenever there is a need to get something accomplished. I inherited the role from a predecessor, who took the time to teach me how she handled the responsibilities. I have started doing a few different things, which reflect my analytical background, but the basic accounting tasks are essential, and set in stone. We use very basic accounting software. I think I would prefer to convert us to a general ledger system, but it is not something that will make much of a difference to anyone but me.
]]> Thu, 18 Jul 2013 01:07:27 +0000 http://www.communitytheater.org/forum/forum_posts.asp?TID=5493&PID=28693#28693 Running Your Theater : Role of Treasurer http://www.communitytheater.org/forum/forum_posts.asp?TID=5493&PID=28692#28692 Author: jayzehr
Subject: Role of Treasurer
Posted: 7/13/13 at 5:11pm

 Can anybody share with me what is and is not the role of your treasurer and/or refer me to any guidelines on the subject for non-profits?]]> Sat, 13 Jul 2013 17:11:07 +0000 http://www.communitytheater.org/forum/forum_posts.asp?TID=5493&PID=28692#28692 Running Your Theater : Ticketing & Donor Management Software http://www.communitytheater.org/forum/forum_posts.asp?TID=5353&PID=28688#28688 Author: Scott B
Subject: Ticketing & Donor Management Software
Posted: 6/22/13 at 4:43pm

For those that haven't tried it ... go check out jotform.com.  I think the first 100 submissions are free and then it goes to ten bucks.  There is a variety of ways you can set it up.  You can issue an auto response email to confirm reservations if you like.

Actually, there's so much you can do with it that you just need to poke around.
]]> Sat, 22 Jun 2013 16:43:17 +0000 http://www.communitytheater.org/forum/forum_posts.asp?TID=5353&PID=28688#28688 Running Your Theater : Ticketing & Donor Management Software http://www.communitytheater.org/forum/forum_posts.asp?TID=5353&PID=28681#28681 Author: Dragonfly
Subject: Ticketing & Donor Management Software
Posted: 6/17/13 at 5:37pm

I've never posted anything before so not sure how it works. I only 'post reply' but not just 'post' a questions. Please correct me if I am doing it wrong. Our 501-c3 community theatre has been selling tickets by mail or phone reservation for check or cash for 14 years. We are moving into a new community theatre space and will have seats with assigned numbers. We want to sell tickets online from our website but have no idea where to start. We have considered PayPal but not sure how that would work selling tickets. We have three productions a year selling approximately 2400 tickets for the season. Any help you can give us would be very much appreciated. ]]> Mon, 17 Jun 2013 17:37:25 +0000 http://www.communitytheater.org/forum/forum_posts.asp?TID=5353&PID=28681#28681 Running Your Theater : Who gets paid? http://www.communitytheater.org/forum/forum_posts.asp?TID=5487&PID=28654#28654 Author: Thudster
Subject: Who gets paid?
Posted: 5/17/13 at 3:25pm

In my community theater group, the director gets paid (if there's any profit) and the cast/crew get presents. In the summer pageant I ake part in, the Director gets paid and he shares with the Assistant Director. We had to pay a lighting director last year because our old one retired, but he was in charge of ALL sound and lights. The cast/crew gets t-shirts and pizza on Pizza night rehearsal.
]]> Fri, 17 May 2013 15:25:10 +0000 http://www.communitytheater.org/forum/forum_posts.asp?TID=5487&PID=28654#28654